AI-powered HVAC business software that books more jobs.

Replace your expensive answering service—AI CSR answers incoming phone calls 24/7, so you can book more jobs.

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Never miss a call again with Voice AI for HVAC.

Stop taking calls on the road. Your AI CSR answers the phone 24/7, takes great notes and gives great customer service.

0:000:00

AI CSR

Hey, you've reached Podium Heating and Air. My name is Jessica. How can I help you?

Customer

Hey, Jessica. My AC is out. I need somebody to come by ASAP to fix it.

AI CSR

Sorry to hear that your AC is out. Can I get your name?

Customer

Yeah, it's Eric.

AI CSR

Thanks, Eric. Is this the best number to reach you at?

Customer

It is.

AI CSR

Can I get the property address you're calling about?

Customer

Yeah, 1600 Digital Drive, Lehi, Utah.

AI CSR

The earliest available appointment time is Friday, April 4th at 7 o'clock a.m. What date and time would you like to schedule your appointment for?

Customer

7 a.m. is a little early. Can we do 9 a.m. on Friday?

AI CSR

That's not one of our available times. I have 10 o'clock a.m. available on Friday. Would you like to schedule for then?

Customer

Yeah, that works.

AI CSR

I've got that all noted down and we'll pass this information on to our team. A representative will reach out to confirm. Is there anything else I can help you with?

Customer

Yeah. Is there a charge or a cost to the service call?

AI CSR

Give me one moment. The cost of a service call is $95. Apply to service if proceeding. Is there anything else I can help you with?

Customer

No, that's great. Thanks a lot.

AI CSR

Thank you for calling podium heating and air. Have a great day.

0:000:00

AI CSR

Hi, thanks for calling Podium Heating and Air. My name is Roger. How can I help you?

Customer

Hey, Roger. Could someone come and clean my AC?

AI CSR

Am I speaking with Abby Clark?

Customer

Yeah.

AI CSR

Thanks, Abby. Is this the best number to reach you at?

Customer

Yes.

AI CSR

Are you calling about the property at 1600 Digital Drive, Lehi, Utah?

Customer

Yes.

AI CSR

Thanks. What date and time would you like to schedule your appointment for? The earliest available appointment time is today at 1 o'clock p.m. Would that work for you?

Customer

Yeah, that works.

AI CSR

One moment while I schedule your appointment in our system. I've got that all noted down and will pass this information on to our team. A representative will reach out to confirm. Is there anything else I can help you with?

Customer

Yeah, I'm wondering how much it will cost.

AI CSR

Give me one moment. Service call costs $95 applied to service. We also have a service fee of $75, and we provide an upfront estimate before work begins. Is there anything else I can help you with?

Customer

No, that's everything. Thanks.

AI CSR

Thank you for calling Podium Heating and Air. Have a great day.

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Real customers. Real results.

HVAC companies are using Podium’s AI CSR to handle customer texts and calls around the clock, improving lead response times, providing exceptional service, cutting costs, and freeing up their teams.

“I just lost my best sales guy and by adding Larry, feel like I got an even better one...Larry has brought in 39 new leads and at least $50k in revenue so far in the first 2-3 weeks.”

Frontier Cooling & Heating

Jay Villegas, Vice President

An AI CSR that never quits and books 30% more jobs.

Podium’s AI CSR is built for HVAC companies and provides immediate, context-aware responses so you’ll never miss a lead, all while sounding like a real employee.

VOICE AI

Answer calls, even after hours, book more jobs.

Replace your after-hours answering service with an AI CSR that answers incoming calls, provides exceptional customer service, and never leaves potential jobs on the table.

Call Voice AI CSR

TEXT AI

Free up time, let AI respond instantly to incoming leads.

78% of customers will work with the first business that responds. Podium's AI CSR manages inquiries from every channel in on centralized inbox, so that you can beat the competition and schedule more jobs.

Try texting AI CSR

PHONES

Text missed calls, so you don’t lose business.

Turn missed calls into leads and keep a proven 58% of customers from calling the next business. An AI-automated text sends when a call is missed, starting the conversation while saving the lead.

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Connect with the tools you already use.

HVAC software that grows your revenue.

Capture more leads, books more jobs, and streamline your workflow.

Reply instantly by connecting all your lead channels.

Start a conversation with a lead in less than 30 seconds with automated texts, when you consolidate leads from sites like Angi, CraftJack, and Thumbtack.

Learn about Lead Consolidation

Convert leads faster with a textable form on your site.

Turn every website visitor into a high-quality lead with a textable contact form that captures their name and number, kicking off a text conversation instantly.

Learn about Website Leads

Become (and stay) the #1 rated HVAC company in your area.

With textable review invites and integrated review sites, you’ll be the obvious choice of business with a 5-star score and a higher rank on Google.

Learn about Reviews

Automatically record and transcribe phone calls.

Ensure you and your entire team have context for your customer conversations with AI call summaries. AI automatically transcribes conversations and provides a summary to you customer profile.

Learn about Phones

More features

Drive, convert, and re-engage leads. Book more jobs.

Learn about all the advantages you get with Podium.

Mobile App

Put your entire business in your pocket, like texts, calls, reviews, payments, and more.

Routine Automations

From review invites to payment reminders, put all your repetitive tasks on auto-pilot.

Follow-Up Automation

Send an automated text that asks clients if they’re interested in a maintenance program.

AI Writing Assistant

Generate responses in just one click, and save hours writing replies to convos and reviews.

AI Call Summaries

Never forget what was talked about with automatic transcripts and bulleted summaries.

Mobile Payments

Get paid easier out in the field with textable links and Tap to Pay with a trusted flat rate.

Website Leads

Increase leads by 10x just be letting people text or call your business right from your site.

Calling

Make and receive calls from your business number(s) through the web and mobile app.

Text Marketing

Re-engage customers and get more maintenance plan usage with bulk messaging.

Get started today.

Grow and scale your business with an all-in-one AI-powered lead conversion and reputation management platform.

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Frequently Asked Questions

What is HVAC software?

HVAC software help companies streamline and manage day-to-day tasks such as customer communications and conversation history, payments, invoices, scheduling jobs and more. Podium’s AI-powered lead conversion and communication platform helps HVAC businesses capture more leads and centralizes them in one inbox, uses AI to convert leads with instant responses to incoming inquiries, collect and send out invoices & payments via text, and even helps boost your business reputation by automatically sending review requests to customers after jobs are completed. Podium integrates with other HVAC software tools like ServiceTitan, Housecall Pro, and more to help you schedule more jobs and grow your HVAC business.

How to choose the best HVAC software for my business?

Choosing any software to use in your business is an important decision. Some of the most important factors to consider are features that will set your HVAC companies up for success: ease of use and integration, mobile accessibility, reporting and analytics, customer support, invoicing and payments are some common functionalities to consider when looking to pick a software for your business.

Is Podium’s HVAC software worth the cost?

It’s important to evaluate any software to ensure it is the right fit for your business before investing in the cost. Podium helps HVAC and plumbing businesses capture and convert more leads, streamlines communications with your team and customers, and integrates with other HVAC software to help you streamline your workflow. Podium has a range of custom plans and pricing that can be tailored to meet your specific needs, contact us to get a custom quote and discuss your options.

How much does Podium’s HVAC business software cost?

Podium’s pricing varies depending on what your specific industry and business goals. We offer custom quotes that are tailored to help you succeed and grow your revenue. Contact us today to get a demo and a price quote for your business.